Your Opportunity

What you are good at

• Relationship Management
  • Build and cultivate relationships with clients and colleagues
  • Act as Corporate Real Estate Liaison for employees
• Handle all aspects of the Conference Space
  • Conference Space Operations
    • Approve reservations and assist with space setup as needed
    • Handle the conference space setup and support calendar
    • Routinely check technology, furniture, and general condition of rooms
  • High Touch Event Management
    • Work directly with the client to figure out logistical goals of event
    • Keep fluid communication with the client to ensure success from inception to conclusion of the event
    • Clearly communicate to all relevant internal departments regarding the specific needs of each event including but not limited to room setup, audio visual and catering requirements
    • Day of event management
      • General oversight of event
      • Act of point of contact for event host, vendors, AV support, catering, and facilities
  • Training Space Management
    • Handle all training space requests and guide employees to setup a successful training
  • Handle event contracts and insurance requirements as needed
  • Handle event quotes
    • Provide quotes for event services such as setup, security, and janitorial
• Vendor Management
  • Partner closely with vendors to ensure positive relationships and successful support of conferencing space and events
  • Participate in Quarterly Business Reviews and provide constructive feedback of service providers
• Administrative Responsibilities
  • Maintain Room Booking System
    • Approvals, Reservation assistance
    • Maintain accuracy of room information
    • Reporting as needed
  • Cross location support of smaller corporate sites
  • Employee Communications regarding Conferencing and Events
  • Team shared Outlook inbox supervised daily
• Ad Hoc Corporate Real Estate Support
  • Travel Reduction Program Management
    • Handle budget and documentation for yearly audits of the Travel Reduction Program. Distribute marketing communications and run quarterly informational fairs
  • Vendor Badge Renewals
  • Campus Tours
  • Other ad hoc requests and project support

What you have

• Four year college/university degree required; or at least 3 years in related field
• Outstanding verbal and written communication skills required
• Excellent interpersonal and customer service skills required
• Time Management and Organizational skills
• Must be familiar and proficient with personal computers and PC based software such as Microsoft Excel, PowerPoint and Word.
• Leadership Skills
  • Initiative
  • Personal Integrity
  • Communication
  • Problem solving and decision making
  • Partnership
  • Sense of ownership, accountability, and consistency
• Leadership Behaviors
  • Taking timely action
  • Perseverance
  • High energy
  • Promoting new insights
  • Integrity
  • Collaboration
  • Focus on tasks
  • Self-motivated/Independent