Your Opportunity

What you are good at

• Schedule and coordinate meetings, manage calendars, make travel arrangements and reconcile travel expenses, assist with IT issues via National Service Desk.
• Support VP Direct Reports and their team as needed.
• Coordinate team and department staff meetings – manage agenda, technical setup, liaison with guest attendees, schedule conference rooms, order food, etc.
• Set up multi-person interview schedules for candidates, arrange travel, manage expenses reimbursement, and coordinate with Schwab recruiting, as needed.
• Assist with new hire set up/onboarding.
• Quarterly access list review, i.e., distribution lists, shared folders, etc.
• Work with vendor management for invoice processing, check requests, etc.
• Order and maintain department supplies and perform general clerical duties including photocopying, faxing, emailing, and filing.
• Work with other Administrative staff across departments as needed.
• Maintain extreme confidentiality with all aspects of department information.

What you have

• Bachelor’s degree preferred
• 5+ years administrative experience supporting executives
• Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations
• Ability to exercise exceptional judgment regarding information which may be confidential or non-public
• Demonstrated strength with multi-tasking and prioritizing work with a strong attention to detail
• Excellent planning, organizational and written/verbal communication skill
• Positive attitude, enthusiasm, professionalism and strong work ethic with high level of integrity and ethics
• Exercise discretion combined with poise and professionalism in all communication.
• Proven ability to work in a fast paced team oriented environment across multiple locations and business groups