JOB OVERVIEW:
Under direction, the File Maintenance Specialist is responsible for setting up and maintaining all supplier files in the AP Supplier Portal and Oracle systems. This position sets up new suppiers and performs requested changes to existing ones in compliance with Darden’s internal accounting controls.

ROLES AND RESPONSIBILITIES:

• Update and maintain the Accounts Payable, Purchasing, and EFT supplier master files in an accurate, timely and controlled manner, ensuring strict controls are met and SOX guidelines are followed at all times.
• Verify file maintenance forms and Portal registrations are filled out completely with correct information pertaining to name of supplier, tax ID, address, phone number and other special items related to the supplier.
• Assist suppliers with Portal related questions by timely and accurately responding to phone calls and emailed inquires.
• Ensure that we obtain a valid tax ID number and appropriate backup to ensure accurate 1099 reporting.
• Create, maintain, and update the department File Maintenance Procedure Manual.
• As requested, research information needed to accomplish special projects assigned to the File Maintenance area.
• Perform file maintenance scanning duties through paperless scanning program into correct assigned folders.

REQUIRED TECHNICAL SKILLS:

• Proficiency with Microsoft programs including Word, Excel and Outlook.
• Demonstrated knowledge of accounting processes and practices
• Experienced with Oracle and Discoverer, or equivalent systems & reporting tools

REQUIRED EDUCATION:

• High school diploma or equivalent

OTHER KEY QUALIFICATIONS:

• Self-starter requiring minimal supervision
• Strong organizational skills with the ability to prioritize a high volume workload
• Ability to work well under pressure and meet deadlines in a fast-paced environment while maintaining high levels or accuracy
• Exhibits a sense of urgency, understands the importance of month-end closing deadlines
• Excellent attendance record
• Helpful attitude, demonstrates teamwork
• Excellent verbal and written communication skills
• Ability to communicate effectively with all levels of management
• Strong follow-through on problem resolution

PREFERRED SKILLS AND EXPERIENCE:

• Minimum of three years of related experience in accounting (e.g., processing invoices and requisitions, payroll processing, vendor accounts, stop payments, journal/ledger maintenance and posting, etc.).
• Demonstrated understanding of the control environment
• Undergraduate degree in Accounting or Finance preferred