Job Posting

: Jul 16, 2021

Job Posting End Date

: Jul 30, 2021

Location

: US-GA-Atlanta-Atlanta Regional Office

• Acts as primary administrative support point of contact for department or regional office.
• Completes administrative projects including coordinating or tracking budgets, invoice coding, tracking travel expenses, updating databases, generating reports and identifying variances.
• Composes and types general correspondence including memos and e-mails. Prepares charts, tables, graphs and other presentation material. Proofreads copy for spelling, grammar and layout, and makes appropriate edits.
• Maintains regular and consistent attendance and punctuality.
• Orders supplies. Coordinates space and facilities moves and setup for new partners, including obtaining necessary computer equipment, phones, filing cabinets and other office supplies.
• Organizes and directs the work of multiple coordinators and/or receptionists in a department or regional office. Organizes office operations such as workspace assignment and layout.
• Organizes and maintains filing system(s). Responds to phone calls and written requests for information. Researches issues and gathers information. May index records and information.
• Provides advanced administrative support and project coordination to multiple partners within a business unit or department. Identifies and implements processes to improve work flow, organization and communication. Serves as a primary point of contact to distribute material and communicate standard operating procedures. Responds to requests for information. Answers phones.
• Receives, sorts, and distributes mail. May manage large mailings or distribution of materials such as forms and brochures. May maintain department bulletin board or communications area. May order and replenish department supplies.
• Schedules and coordinates complex meetings, training, seminars, activities and business travel for departmental partners. May take and publish meeting minutes.

• Increasingly responsible administrative support experience (4 years)

• Ability to communicate clearly and concisely, both orally and in writing
• Ability to deliver excellent customer service
• Proficiency in Microsoft Word, Excel, Access, PowerPoint and Outlook
• Advanced knowledge of office procedures and general office equipment
• Ability to build relationships
• Ability to make recommendations on changes in approach, concepts, and the design of solutions as a member of a team
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
• Ability to handle confidential and sensitive information